Schedule: 35 hours/week | Full-time | Hybrid

Job Summary

The Accounting & Grants Supervisor oversees daily transactional accounting, supervises the Accounts Payable & Payroll Specialist, coordinates grant reimbursement and financial compliance, manages the monthly general ledger close, and administers non-clinical program fee billing. The position serves as Delphi Rise’s internal operational liaison to its outsourced revenue cycle management (RCM) partner and maintains the ability to process payroll when needed. Working closely with the Chief Financial Officer (CFO), the Supervisor supports timely, accurate financial information and strong internal controls across the organization.

Essential Duties and Responsibilities

Additional duties may be assigned.

Supervision, Internal Controls & Payroll Continuity

• Supervise, coach, and evaluate the Accounts Payable & Payroll Specialist; establish priorities and complete performance evaluations.

• Review payroll registers, deductions, and labor allocations before CFO approval; maintain appropriate separation of duties.

• Review accounts payable disbursement batches for supporting documentation, purchasing approvals, fund coding, and applicable exclusion screening.

• Verify electronic cash receipts against bank activity and investigate discrepancies.

• Maintain current payroll system access and training to process and transmit payroll during planned or unexpected staff absences, with appropriate authorization and independent review.

Grant Vouchering & Expenditure Compliance

• Prepare and submit grant reimbursement requests and vouchers according to funder deadlines and requirements.

• Compile and verify supporting records, including general ledger detail, invoices, payment documentation, and payroll allocations.

• Use applicable state, federal, county, and private funder systems and portals to submit claims and track their status.

• Monitor grant receivables, reimbursement activity, spending limits, and outstanding payments; coordinate resolution of discrepancies with funders and internal program staff.

• Support documentation and financial monitoring requirements for grant audits and reviews.

Clinical Billing Coordination

• Serve as the primary internal operational contact for the outsourced RCM partner, coordinating questions, follow-up items, and internal issue resolution.

• Work with clinical leadership to identify and address internal barriers to timely billing, such as incomplete encounters, unsigned documentation, or missing information.

• Coordinate with appropriate staff on provider enrollment and credentialing issues and escalate delays that affect billing.

• Help review registration, insurance verification, and copayment collection workflows to reduce preventable claim issues.

• Collaborate with the CFO and clinical leadership to define reporting expectations, workflows, and time commitments as the outsourced RCM model is implemented.

Program Fees & Contract Billing

• Prepare and oversee billing for nonclinical program fees, service agreements, training, and other program contracts.

• Reconcile attendance, service records, and contract terms to amounts billed.

• Maintain accounts receivable aging reports, follow up on outstanding balances, and process authorized adjustments.

Bank Reconciliations & Monthly Close

• Complete monthly reconciliations of operating, payroll, money market, and other applicable bank accounts within five business days after month end; submit workpapers for CFO review.

• Coordinate monthly close activities and reconcile accounts payable, accounts receivable, payroll, and cash subledgers to the general ledger.

• Prepare and post authorized recurring and adjusting journal entries, including prepaid expenses, depreciation, grant revenue, and deferred revenue.

• Maintain accurate balance sheet reconciliations and organized supporting schedules for audits and financial reporting.

Program Financial Reporting

• Prepare monthly budget to actual reports by program, department, and grant award.

• Identify significant variances, coding errors, spending trends, and potential grant overages or underutilization.

• Partner with Program Directors to explain financial results, monitor grant spending, and resolve coding or reporting questions.

• Provide the CFO with clear summaries of financial trends and issues for leadership and Board reporting.

Supervisory Responsibilities

• Supervise, coach, and evaluate the Accounts Payable & Payroll Specialist; establish priorities and complete performance evaluations.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a related field preferred; equivalent relevant experience considered.

• At least three years of progressively responsible accounting experience, including general ledger reconciliations and month end close; nonprofit or grant funded experience strongly preferred.

• Prior staff supervision or demonstrated ability to lead and review accounting workflows.

• Experience with grant reimbursement, restricted funding, payroll controls, and accounting systems preferred.

• Strong Excel skills, attention to detail, organizational judgment, confidentiality, and ability to work collaboratively across departments.

Work Environment & Physical Demands Equipment Used

Regular use of computers/iPads, printer, copier, scanner, fax, phone, shredder, and calculator. Software includes Microsoft Office: Word, Excel, Outlook, PowerPoint, and Access.

Mental and Visual Demands

Moderate attention required for administrative tasks, data entry, and client documentation. Some analysis and decision-making needed within established procedures.

Physical Requirements

The role involves frequent sitting, standing, walking, talking, hearing, and repetitive hand motions. Occasional pushing or pulling. No heavy lifting (under 5 pounds).

Environmental Conditions: 

The work environment characteristics described here are representative of those that may be encountered while performing the essential functions of this position.

There is no exposure to adverse environmental conditions.  Work is performed in a typical office environment with occasional outside travel.

Equal Employment Opportunity Statement

Delphi Rise is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital or familial status, military or veteran status, domestic violence victim status, or any other status protected by applicable federal, New York State, or local law.

Delphi Rise provides reasonable accommodations for disabilities and sincerely held religious beliefs or practices in accordance with applicable law.

Disclaimer: 

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

• The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.

• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Job Summary:

Our Prevention Counselor is responsible for developing, implementing, and monitoring programs aimed at preventing substance abuse, bullying, and other harmful behaviors among students. This role involves providing counseling services, conducting educational workshops, collaborating with teachers, parents, and community resources, and promoting a safe, healthy, and supportive K-12 school environment.

Part-Time Position (2 days)

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

A. Client Services:

1. Provide intervention services, including individual, group or family counseling, to students identified as "at risk" for substance abuse/use and related concerns.

2. Provide outreach services to engage students and families who may be unable to access services elsewhere.

3. Maintain client records as required.

4. Conduct assessments at intake to determine each clients/student's individual needs.

5. Develop individualized services plans for each client/student addressing all needs identified at intake, including appropriate support services.

6. Network with other schools or agencies for client services and appropriate referrals.

7. Provide case management services to all clients until the substance use issues are resolved or more appropriate services are identified and the client is successfully referred.

8. Provide follow-up/after care services for clients/students as appropriate.

9. Maintain client confidentiality in accordance with Federal Law.

B. School/Community:

1. Provide outreach services to school and community groups in the form of classroom curriculum, presentations, substance awareness presentations, and/or in-service to faculty or other agencies.

2. Consult with school and/or community agencies as needed.

3. As time permits, be available to the students, parents, faculty and the community at-large.

C. Agency:

1. Attend staff meetings and consultations as well as participate in case conferences.

2. Actively participate in supervision with the Program Director.

3. Compile data on monthly activities.

4. Attend trainings and workshops to keep abreast of current substance use trends, techniques and for skill development.

5. Prepare and develop prevention counseling/education materials.

6. Maintain active professional licensure and certifications by ensuring timely renewals and completing any required continuing education or training. Keep up to date with credentialing requirements and ensure all documentation is current and compliant with organizational and regulatory standards.

7. Other duties as assigned.

Supervisory Responsibilities:

This position does not have any supervisory responsibilities.

EEOC Statement

Delphi Rise is an Equal Opportunity Employer. We are committed to creating and maintaining a workplace that is free from discrimination and harassment in all forms. Employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, sexual orientation, gender identity or expression), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Job Summary:

Our Prevention Counselor is responsible for developing, implementing, and monitoring programs aimed at preventing substance abuse, bullying, and other harmful behaviors among students. This role involves providing counseling services, conducting educational workshops, collaborating with teachers, parents, and community resources, and promoting a safe, healthy, and supportive K-12 school environment.

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

A. Client Services:

1. Provide intervention services, including individual, group or family counseling, to students identified as "at risk" for substance abuse/use and related concerns.

2. Provide outreach services to engage students and families who may be unable to access services elsewhere.

3. Maintain client records as required.

4. Conduct assessments at intake to determine each clients/student's individual needs.

5. Develop individualized services plans for each client/student addressing all needs identified at intake, including appropriate support services.

6. Network with other schools or agencies for client services and appropriate referrals.

7. Provide case management services to all clients until the substance use issues are resolved or more appropriate services are identified and the client is successfully referred.

8. Provide follow-up/after care services for clients/students as appropriate.

9. Maintain client confidentiality in accordance with Federal Law.

B. School/Community:

1. Provide outreach services to school and community groups in the form of classroom curriculum, presentations, substance awareness presentations, and/or in-service to faculty or other agencies.

2. Consult with school and/or community agencies as needed.

3. As time permits, be available to the students, parents, faculty and the community at-large.

C. Agency:

1. Attend staff meetings and consultations as well as participate in case conferences.

2. Actively participate in supervision with the Program Director.

3. Compile data on monthly activities.

4. Attend trainings and workshops to keep abreast of current substance use trends, techniques and for skill development.

5. Prepare and develop prevention counseling/education materials.

6. Maintain active professional licensure and certifications by ensuring timely renewals and completing any required continuing education or training. Keep up to date with credentialing requirements and ensure all documentation is current and compliant with organizational and regulatory standards.

7. Other duties as assigned.

Supervisory Responsibilities:

This position does not have any supervisory responsibilities.

EEOC Statement

Delphi Rise is an Equal Opportunity Employer. We are committed to creating and maintaining a workplace that is free from discrimination and harassment in all forms. Employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, sexual orientation, gender identity or expression), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Salary: $23-$25/hour

Location: Rush, Henrietta CSD

Schedule: 35 hours/week | Full-time | Hourly | Paid Summers Off

Job Summary:

Our Prevention Counselor is responsible for developing, implementing, and monitoring programs aimed at preventing substance abuse, bullying, and other harmful behaviors among students. This role involves providing counseling services, conducting educational workshops, collaborating with teachers, parents, and community resources, and promoting a safe, healthy, and supportive K-12 school environment.

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

A. Client Services:

1. Provide intervention services, including individual, group or family counseling, to students identified as "at risk" for substance abuse/use and related concerns.

2. Provide outreach services to engage students and families who may be unable to access services elsewhere.

3. Maintain client records as required.

4. Conduct assessments at intake to determine each clients/student's individual needs.

5. Develop individualized services plans for each client/student addressing all needs identified at intake, including appropriate support services.

6. Network with other schools or agencies for client services and appropriate referrals.

7. Provide case management services to all clients until the substance use issues are resolved or more appropriate services are identified and the client is successfully referred.

8. Provide follow-up/after care services for clients/students as appropriate.

9. Maintain client confidentiality in accordance with Federal Law.

B. School/Community:

1. Provide outreach services to school and community groups in the form of classroom curriculum, presentations, substance awareness presentations, and/or in-service to faculty or other agencies.

2. Consult with school and/or community agencies as needed.

3. As time permits, be available to the students, parents, faculty and the community at-large.

C. Agency:

1. Attend staff meetings and consultations as well as participate in case conferences.

2. Actively participate in supervision with the Program Director.

3. Compile data on monthly activities.

4. Attend trainings and workshops to keep abreast of current substance use trends, techniques and for skill development.

5. Prepare and develop prevention counseling/education materials.

6. Maintain active professional licensure and certifications by ensuring timely renewals and completing any required continuing education or training. Keep up to date with credentialing requirements and ensure all documentation is current and compliant with organizational and regulatory standards.

7. Other duties as assigned.

Supervisory Responsibilities:

This position does not have any supervisory responsibilities.

EEOC Statement

Delphi Rise is an Equal Opportunity Employer. We are committed to creating and maintaining a workplace that is free from discrimination and harassment in all forms. Employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, sexual orientation, gender identity or expression), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Schedule: 35 hours/week | Full-time | Hourly

Job Summary

This position provides person-centered case management services to individuals returning to the community from incarceration, as part of Delphi Rise’s Monroe County Reentry Program. Our approach is grounded in dignity, respect, and belief in each person’s potential. We walk alongside clients as they rebuild their lives, offering support with housing, employment, health care, and healing.

At Delphi Rise, we don’t define people by their past. We focus on building trusted relationships that foster growth, reduce barriers, and strengthen community connections because we know that no one can do it alone. Through our reentry program, we support individuals in creating a future defined by stability, purpose, and hope.

Essential Duties and Responsibilities

Additional duties may be assigned.

• Manage a caseload of 40 to 50 clients, supporting access to benefits, employment, treatment, housing, childcare, healthcare, identification documents, and other critical services.

• Coordinate services in collaboration with the New York State Department of Corrections and Community Supervision (Parole), Monroe County Probation, local courts, and community partners.

• Maintain accurate and timely case notes and client records.

• Develop individualized service plans that align with each client’s goals and needs.

• Facilitate or arrange support groups such as Cognitive Behavioral Therapy, parenting education, domestic violence support, and anger management.

• Conduct biweekly follow-up contacts with all assigned clients.

• Actively participate in Monroe County Reentry Task Force meetings.

• Provide services at the Probation Office and in Monroe County Jail 1-2x per week.

• Perform other duties as assigned by management.

Supervisory Responsibilities

This role does not include supervisory responsibilities.

Qualifications

We welcome all relevant personal and professional experiences. This role is ideal for someone who understands the power of second chances, is comfortable navigating systems, and is passionate about walking with people through both setbacks and successes as they reclaim their place in the community.

While we strongly encourage applicants with lived experience in the criminal justice system, candidates cannot have been on probation within the past three years. Access to the Monroe County Jail is an essential part of this role, and all candidates must meet the jail’s clearance requirements.

Knowledge, Skills, and Abilities

• Ability to build rapport and effectively engage individuals with serious mental health challenges or criminal justice involvement.

• Strong written and verbal communication skills.

• Excellent organizational skills with the ability to manage multiple priorities.

• Analytical thinking to assess needs, prioritize actions, and solve problems.

• Familiarity with community resources that meet diverse client needs.

• Ability to work independently while contributing positively to a team environment.

• Cultural humility and comfort working in diverse environments.

• Adaptability and a good sense of humor.

• Proficiency with computers, including web-based data systems.

• Valid driver’s license with a clean driving record. Occasional travel required for meetings, appointments, and community events.

Benefits Overview Paid Time Off

• 140 hours (20 days) PTO in your first year

• 10 paid holidays, 2 personal days, and 1 floating holiday

Health Insurance

• Medical coverage on Day 1 through Excellus BCBS

• 100% employer-paid Bronze plan for individuals and families

• Health Reimbursement Account (HRA) contributions up to $3,600

Dental & Vision

• Coverage through MetLife

• Employer contribution toward dental premiums

Work Environment & Physical Demands Equipment Used

Regular use of computers/iPads, printer, copier, scanner, fax, phone, shredder, and calculator. Software includes Microsoft Office: Word, Excel, Outlook, PowerPoint, and Access.

Mental and Visual Demands

Moderate attention required for administrative tasks, data entry, and client documentation. Some analysis and decision-making needed within established procedures.

Physical Requirements

The role involves frequent sitting, standing, walking, talking, hearing, and repetitive hand motions. Occasional pushing or pulling. No heavy lifting (under 5 pounds).

Environmental Conditions

Some off-site work may be required to meet with clients or attend community events. This may include exposure to inclement weather or travel to partner agency locations.

Equal Opportunity Employer

Delphi Rise is proud to be an equal opportunity employer. We are committed to creating a workplace where everyone can thrive. Accommodations are available upon request throughout the hiring process.

Disclaimer:

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

• The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.

• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 This position is responsible for supporting the recovery goals of individuals who use drugs and/or alcohol, establishing relationships to support safety and wellbeing among the individuals they serve within school and the community.

Two positions available.

 Essential Job Duties and Responsibilities: (Additional duties may be assigned)

• Model coping skills in words and actions.
•           Educate clients about various pathways for recovery.
•           Work with clients to identify their strengths and recovery goals.
•           Represent Delphi Rise at monthly outreach events.
•           Facilitate wellness activities for students to engage them in health coping strategies.
•           Support in engaging youth in the Recovery Process.
•           Present in health classes to promote student engagement.
•           Provide staff trainings or present at parent events in district to increase awareness about addiction and community supports.
•           Work collaboratively with the on-site school-based prevention counselor to provide collateral care.
•           Document student interactions in an electronic record system.
•           Ability to work independently as a resource for students and seek supervision when necessary for additional support.
•           Deliver evidence-based programs assigned by the Program Director in identified districts with fidelity to the curriculum.
•           Comfortable working with clients demonstrating complex challenges and limited resources.
•           Travel to various districts to fulfil the above tasks.
•           Maintain active professional licensure and certifications by ensuring timely renewals and completing any required continuing education or training. Keep up to date with credentialing requirements and ensure all documentation is current and compliant with organizational and regulatory standards.
• Collaborate with school administrators, counselors, social workers, psychologists, and community partners to coordinate student support services within a Multi-Tiered System of Supports (MTSS) framework.
• Participate in multidisciplinary team meetings and provide case consultations when requested
• Establish and maintain collaborative relationships with Monroe 1 or Monroe 2 BOCES districts and community stakeholders to expand access to prevention and support services.
• Coordinate and present the Hidden in Plain Sight exhibit for school districts, caregivers, and community organizations to increase awareness of youth substance use indicators and prevention strategies.
• Educate parents, caregivers, educators, and community members on recognizing early warning signs of substance use and engaging youth in prevention-focused conversations.
• Promote family engagement by connecting caregivers with school-based supports, Peer Advocates, and community prevention resources.
• Assist with planning, coordinating, and evaluating prevention initiatives, outreach events, and educational programming across participating districts.
• Collect and report program data and outcome measures to evaluate effectiveness, support grant requirements, and inform continuous quality improvement.

·        Other duties as assigned.

Supervisory Responsibilities:

 This position does not have any supervisory responsibilities. 

 Minimum Qualification Standards:

• ·      High School Diploma or GED (unless waived by OASAS).
• ·        ASAP-NYCB Peer Advocate (CRPA required, CRPA-Y preferred).
• ·        Reliable transportation and a clean driver’s license as there is regular travel across assigned districts (Monroe 1 and Monroe 2 consortium districts).
• ·        Comfortable working in the community and willing to proactively engage individuals.

Special Requirements:

·         Must be able to work later afternoons and evenings as required.

Knowledge, Skills, and Abilities:

• ·        Basic computer skills.
• ·        Ability to communicate with youth in the community.
• ·        Some analytical ability to gather and summarize data, find solutions to various problems, and prioritize work.
• ·        Ability to create, compose, and edit written materials.
• ·        Candidates must possess a valid driver’s license and maintain a clean driving record. The position may require occasional driving for meetings, appointments, or representing Delphi Rise in the community.

Equipment, Machines and Software Used:

This position requires the regular use of a computer/iPad, printer, photocopier, telephone.

Computer Software: Microsoft Office to include Word, PowerPoint, Outlook, Excel, Access, Adobe Acrobat.

Mental and Visual Demand:

Moderate mental and visual attention to perform light administrative work, data entry and/or reading. Requires some judgment in the analysis of facts or conditions regarding individual problems or transactions to determine what action should be taken, within the specifications of standard practice.

Physical Demand:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this position, the employee is frequently required to sit, stand, walk, talk, hear, push, pull.

The employee is not required to lift or move objects greater than 5 pounds. 

Environmental Conditions:

The work environment characteristics described here are representative of those that may be encountered while performing the essential functions of this position.

There is no exposure to adverse environmental conditions.  Work is performed in a school environment with regular outside travel.

Disclaimer:

·        All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

·        This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. 

·        The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.

·        This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

EEOC Statement

Delphi Rise is an Equal Opportunity Employer. We are committed to creating and maintaining a workplace that is free from discrimination and harassment in all forms. Employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, sexual orientation, gender identity or expression), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.